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REPORTS OF THE SECRETARY OF STATE AND
EX OFFICIO STATE LIBRARIAN
STATE OF NEVADA-DEPARTMENT OF STATE,
CARSON CITY, December 31, 1912.
Sir: I have the honor to transmit herewith my first biennial report of the office of Secretary of State and ex officio State Librarian, for the years 1911-1912.
The business transacted during the period is shown in detail in the several tables, but a few comments may not be amiss.
As compared with recent years, there is a slight decrease in the revenue from office fees, largely due to the fact that articles of incorporation are, of late, based on much smaller capitalization than was the custom during several years prior to 1911. The number of articles filed, however, is nearly as great as in former years, and has required quite as much clerical work, etc. There have been recorded a large number of land patents in 1911 and 1912, for which this office receives no compensation.
The regular business of the office requires a large correspondence, and, in addition to this, we have many requests for all kinds of information relating to the State, indicating a growing and widespread interest. To supply this information sometimes requires considerable search, but always careful and prompt attention.
A comprehensive system of index has been instituted, including every paper, document and record made, or on file in the office. While this has taken much care and work in preparation, it now results in a great saving of time to office employees, who are now able to locate any desired document in an instant, and avoid a long search which heretofore has been often necessary.
The books, records and minutes of the Board of Examiners and Prison Board have occupied much of the time of the office force.
In addition to the regular work of the office I have compiled and published in pamphlet form Primary and General Elections, Mining, Domestic and Foreign Incorporation, Fish and Game, Initiative and Referendum, Divorce and Alimony, and a number of other laws. This work in other States is usually done by special clerks.
The regular force of office clerks, by extra efforts, have avoided the necessity of employing additional employees to care for the extra work imposed by legislative or other busy seasons.
Rearrangement of the supply department, which is now in excellent order and condition, has enabled this office to prepare and promptly deliver all books, documents, election supplies, etc., as required.
Biennial reports of former incumbents of this office have contained political data relating to the Territorial Government, Constitution, and State Government, also long lists of past officers of the State, etc. The continued publication of this data, year after year in repetition, is an item of considerable printing and other expense. I have therefore considered it proper to omit the above from my report, including such matter only as relates to the actual business of the office. In order, however, to preserve this data as to Territorial Government, past state officers, etc., and to make the same readily accessible for information, a “Green Book” is in course of preparation which I trust will meet all public requirements.
STATE BOARD OF EXAMINERS The Board of Examiners consists of the Governor, Secretary of State and Attorney-General, and, as a member, I can bear testimony to the good work done by this Board. At the beginning of the present régime the Board adopted new rules and regulations which resulted in substantial savings to the State.
There are no duties that are so little appreciated, thankless, and unpopular as those imposed by law on this board, and at the same time no public function is of a higher responsibility or requires more business ability. Meetings are called several times during each month, whenever business presents itself, and every bill or contract is scrutinized carefully before being passed upon, as the board has at all times maintained that its duties extended to the thorough investigation of every transaction, and that such duties were not perfunctory in the investigation of the several commissions which have state institutions in charge; therefore meetings of this board consume a great deal of the time of the different members.
FIRE PROTECTION This office is the custodian of many valuable state papers, files, records and documents, the preservation of which is of extreme importance.
Fireproof vaults should be provided for their protection and general safety.
The State and general public would suffer an irreparable loss by the destruction of these public papers and records. Measures should be taken at once to safeguard and protect them.
Office Revenue and Expense and Percentage of Office Expense as to Office
Revenue, from 1887 to 1912, inclusive
1911 and 1912 includes $1,200 each year for a Library Clerk, charged to office of the Secretary of State, but, in fact, employed in State Library.
Salary of Secretary of State from 1887 to 1894 was $3,000; in 1895, $2,650; in 1898, $2,200; all other years, $2,400.
Salary of Deputy Secretary of State from 1887 to 1893 was $2,000; in 1894, $1,600; 1895 to 1902, $1,200; 1903 to 1906, $1,500; 1907 to 1908. $2,000; 1909 to 1912, $2,400.